CONFIDENTIALITY POLICY
Established in 1997, the Blue Metropolis Foundation is a not-for-profit organization that brings together people from different cultures to share in the pleasures of reading and writing, encouraging greater creativity and enabling deeper intercultural understanding.
The Foundation produces an annual International Literary Festival and offers a wide range of educational and social programs year-round, both in classrooms and online. These programs use reading and writing as therapeutic tools, to bolster academic resilience, and to fight poverty and exclusion.
PERSONNAL INFORMATION COLLECTION
In light of the development of new communication tools, it is particularly important to ensure the protection of users’ rights to privacy. With that mission in mind, we assert our commitment to protecting the personal information we collect.
To that effect, the Foundation and third-party organizations it partners with only collect the personal information required for its activities. The information we collect is used for the following:
– Issuing tax receipts and letters of thanks for your donations
– Responding to your information requests
– Confirming your activity registrations or ticket purchases
– Sending our newsletters and donation solicitation emails
– Obtaining statistical information regarding our communication and marketing efforts
The personal information required for these activities is gathered via forms and your interactions with our website and social media accounts.
Log files and cookies
We collect certain kinds of information via our website log files and cookies. These mainly include the following:
– Operating system
– Page visits and requests
Our access to such files enables us to:
– Obtain anonymous analytics regarding usage of the site
– Improve the quality of the content, layout, and performance of the site
Use of your data
None of the information collected will be commercialized.
The Blue Metropolis Foundation team agrees to ensure the application of these rules and to restrict the use of personal information to the purview of the exercise of their above-listed functions.
right to give, deny and withdraw access
We agree to provide for the right to deny or to withdraw your consent to sharing your personal information. The right to deny access speaks to providing our internet visitors, festivalgoers and subscribers with the option to refuse that their personal information be used for the purposes mentioned upon collection of said information (see the “Personal Information Collection” section). The right to withdraw acess speaks to the option to request that one’s personal information no longer appear on, for instance, a mailing list.
To exercise such rights, you must communicate with our team via email or post:
Blue Metropolis Foundation
661, Rose-de-Lima Street, suite 204
Montreal (Quebec) H4C 2L7
privacy[at]metropolisbleu.org
confidentialite[at]metropolisbleu.org
COMMUNICATING a confidentiality incident
It is possible to communicate a confidentiality incident, which is to say an unauthorized access, use, communication or loss of personal information, as well as any other compromising of its protection. To do so, you may write to the team member designated for the protection of personal information:
President – Executive Director and Artistic Director
Blue Metropolis foundation
661, Rose-de-Lima Street, suite 204
Montreal (Quebec) H4C 2L7
william[at]metropolisbleu.org
DATA retention period
Where applicable, the data collected via forms will be retained on our servers indefinitely. Access to our physical servers is restricted to the people who are authorized to access them. We agree to recognize the rights to access and rectification of concerned parties who wish to consult, modify, or delete the information that concerns them. Note that newsletter subscribers can unsubscribe at any time.
Security measures
Personal information we collect is retained in a secure location. Blue Metropolis Foundation personnel are bound to respect the confidentiality of your information. We are committed to maintaining the highest level of confidentiality by integrating the latest technological innovations to ensure the confidentiality of your transactions.
LEGISLATION
We agree to respect the legislative provisions of the Canada Revenue Agency.
We agree to respect the legislative provisions outlined in provincial and federal legislation regarding the protection of personal information.
We agree to:
– Deploy all reasonable measures to minimize the risk of prejudice and to prevent the occurrence of any new incidents of a similar nature where we have reasons to believe an incident concerning the confidentiality of personal information has taken place;
– Advise the Commission d’accès à l’information and all parties whose personal information was involved in the incident where the incident in question represents a serious prejudice for the parties concerned.
Additionally, all confidentiality incidents are recorded in a registry.
CHANGE WITHOUT NOTICE
Please note that the terms of use are evolving and subject to change. The collection and use of personal information will be subject to the Policy current posted and therefore in effect.
Last update to the Confidentiality Policy: October 23, 2023
